With various expense management solutions available, choosing the right one can be challenging. This guide reviews five of the best expense management solutions in the UK. We compare their features, benefits, pricing, and fees to help you make an informed choice for your business.
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Submit expense claims, from mileages and per-diems to out-of-pocket expenses, in a few taps via our mobile or web app. Tedious manual entries become a thing of the past, thanks to OCR technology which captures receipt details.
Pleo is the smarter way to manage business spending. Imagine: no more expense reports, no more out-of-pocket purchases, no more end-of-month panic.
Take control of your organisation’s finances with Capture Expense, the ultimate expense management software.
Best UK expense management solutions
Moss
Submit expense claims, from mileages and per-diems to out-of-pocket expenses, in a few taps via our mobile or web app. Tedious manual entries become a thing of the past, thanks to OCR technology which captures receipt details.
Moss is a comprehensive expense and spend management platform designed for SMEs and larger businesses. It offers virtual and physical corporate cards, automated expense tracking, and real-time reporting.
- Customisable virtual and physical cards with spending limits
- Automated invoice and receipt processing
- Real-time expense tracking and analytics
- Seamless integration with accounting software (Xero, QuickBooks, Sage)
Pricing and fees
- Pricing is custom-based and depends on the size of the company and specific requirements.
- No publicised free plan; businesses need to request a quote.
- Card issuance fees may apply depending on the plan.
What we liked:
- Strong budget control and policy enforcement
- High level of automation for expense processing
- Scalable solution for growing businesses
Potential downsides:
- Pricing can be high for smaller businesses
- Limited UK-specific integrations compared to competitors
Pleo
Pleo is the smarter way to manage business spending. Imagine: no more expense reports, no more out-of-pocket purchases, no more end-of-month panic.
Pleo is a leading expense management solution known for its smart company cards and seamless automation of expense tracking.
- Virtual and physical company cards with spending limits
- Automated receipt capture and real-time reporting
- Integration with accounting software like Xero and QuickBooks
- AI-driven insights for smarter spending
Pricing and fees
- Starter plan: Free for up to three users with limited features.
- Essential plan: £3.49 per user per month.
- Advanced plan: £6.99 per user per month with more controls.
- Enterprise pricing available upon request.
What we liked
- Highly automated and intuitive platform
- Free plan available for small businesses
- Strong AI-based analytics and forecasting tools
Potential downsides
- Limited international currency support
- Customer support response times can be slow
Equals Money
Equals Money provides expense management solutions with multi-currency business cards, allowing businesses to manage expenses in different currencies efficiently.
- Prepaid Mastercard with real-time spending control
- Supports multi-currency accounts for international transactions
- Mobile app with instant top-ups and expense categorisation
- Integration with major accounting platforms
Pricing and fees
- Monthly fees start at £10 per account.
- Currency conversion fees apply, but with competitive rates.
- No setup fees; pay-as-you-go structure for spending.
What we liked
- Ideal for businesses with international expenses
- No foreign exchange mark-ups on spending
- User-friendly dashboard with detailed reports
Potential downsides
- No credit facility, only prepaid options
- Not as feature-rich as some competitors in automation
CaptureExpense
Take control of your organisation’s finances with Capture Expense, the ultimate expense management software.
CaptureExpense is a simple yet powerful expense tracking app designed for small to medium businesses looking for a cost-effective solution.
- Easy-to-use mobile app for receipt scanning and expense reporting
- Automated reimbursement workflows
- Integration with leading accounting software
- Budgeting and policy enforcement tools
Pricing and fees
- Free plan available with limited features.
- Paid plans start at £5 per user per month.
- No additional fees for integrations.
What we liked
- Cost-effective solution for SMEs
- Simple and intuitive interface
- Strong compliance and audit trail features
Potential downsides
- Lacks physical card support
- Limited advanced analytics compared to larger providers
Soldo
Soldo is a widely used expense management platform offering prepaid company cards, automated expense reconciliation, and budget controls.
- Physical and virtual prepaid company cards
- Automated receipt capture and categorisation
- Customisable spending limits and real-time tracking
- Direct integrations with accounting software
Pricing and fees
- Starter plan: £6 per user per month.
- Pro plan: £10 per user per month with advanced features.
- Premium plan: £16 per user per month, offering the most control and customisation.
- Additional fees for extra cards and international payments.
What we liked
- Excellent for businesses needing tight spending control
- Reduces admin time with automated expense processing
- Multiple user roles for better expense delegation
Potential downsides
- No credit options, only prepaid accounts
- Higher pricing plans for advanced features